EFILE - Electronic Document Filing

You can now electronically record your documents instead of making a trip to the court house or using an overnight service that is costly to you and your customers. You can submit your document and have it recorded in as little as 15 minutes. This is a web based service and your documents are transmitted through secure servers.

 

If you have a computer, scanner and an internet connection you can use this service. The submission process is simple, you navigate through a series of easy-to-use browser based screens that will gather the required information such as document type, consideration, number of pages, fees, grantor/grantee, choose payment option, upload document and submit. Your original document is scanned in by you and attached to the efile transmission. Your document is routed directly to our office via a secure connection. Once we receive your document it is priced, indexed and verified just as if it was received as a paper copy. Once recorded, the document is electronically returned to you along with a receipt that you can print in your office. Documents will be accepted by the Register's office during regular office hours which are 8:00 am - 4:00 pm, Monday through Friday.

The transmission fee for recording your document is as follows:


Submitting From Wilson County $1.00 Per Document
Submitting From Out of Wilson County $5.00 Per Document

This service is provided by Business Information Systems (BIS) and the submission fee is collected by them. BIS is located in Piney Flats, Tennessee, and is our computer system vendor. They have developed the programs for the Wilson County Register’s office and for the electronic filing process. The web address for this service is efileanytime.com. Click on the link and check out the site.

The only fees that the Register of Deeds retains is the actual recording fees. Recording fees are collected through an ACH transaction. If you use multiple banks, no problem, the program is set up to accept multiple numbers and all you have to do when submitting a document is choose the bank name in a pull down list. This list will only list the banks that you use. This payment method does not incur any extra fees for you or the Register’s office as would a credit card.

The specifications for the scanned documents are:

Tiff format
200 dpi
Compressed image
Letter/Legal appropriate for document submitted

If you are interested in the service please contact Business Information Systems at 866-670-9087.