Welcome to the Wilson County, TN, Register of Deeds web site.

John "Bev" Spickard, Register

Welcome to the Wilson County, Tennessee, Register of Deeds web site.

This site was designed to serve both the professional and the infrequent customer who needs to obtain information concerning recorded documents. Our office is constantly working to add more history to our site. To find out what is available at this time click on the document availability link below.

Document Availability

Signing up for Access - Fees: Registration Fee: $10.00, Monthly Access Fee: $25.00 (for up to five users at one location) The site has a free demonstration period of 14 days available for you to try. Just click on the sign up for access link, fill out the online application and submit. As soon as we receive your online request we will activate your user name and password for 14 days. You will be notified via email that your request has been processed. Passwords are only activated Monday-Friday, so if you apply on the weekend it will be the following Monday. If you decide to keep the service just pay the initial $35.00.  As soon as we receive your payment we will make your passwords permanent as long as you want the service. You will be billed $25.00 per month one month in advance for each month of service.

The site has a free document calculator that will figure the recording costs for you. This helps to eliminate any fee problems when you need to record a document. The fees are based on the recording costs in the State of Tennessee only.

General Information on the Register of Deeds: The primary function of the register is to make and preserve a record of instruments required or allowed by law to be filed or recorded, including but not limited to deeds, powers of attorney, mortgages, liens, contracts, plats, leases, judgments, wills, court orders, military discharges, papers under the Uniform Commercial Code, and other typed of instruments. The records provide public notice of property ownership, liens, and contracts, and other transactions that affect the public interest. The register’s office is located in the county seat and the records and papers must remain in the office at all times.

The register is responsible for collecting “transfer” and mortgage” taxes. With some statutory exceptions, the register must collect a tax on the transfer of all interests in real estate, and the “mortgage” tax on recording instruments which evidence an indebtedness. Currently the State of Tennessee realty transfer tax is $3.70 per $1,000.00 of value or consideration and the mortgage tax is $1.15 per $1000.00 or major fraction thereof over $2,000.00 of indebtedness. Other than the state taxes, the register is required to collect a register’s fee for recording the documents. This fee varies according to the type and length of the instrument. The duties of the register can be found in Tennessee Annotated Code 8-21-1001. Thank you for visiting our site and if you need additional information, please use the interactive contact form or give us a call at the number listed below.